Tracking

End-to-end sample location tracking

Sample360 utilises two different technologies to location track the Samples. The first technology uses Bluetooth Beacons to give localised location information. The second technology is used to GPS track the Beacons within vehicles utilising the Sample360 GPS Tracking System.

Indoor Location Tracking

Samples are location tracked indoor using the latest Bluetooth Beacons.

GPS Tracking

Sample Coolboxes and the transit Vehicles are GPS tracked using the latest 4G/5G GPS Tracking devices.

Collection

Reduce error rate to 0% during patient sample collection

Sample360 is a unique digital collection system for human Samples. It is 100% Paper-free and gets the electronic orders for Samples directly from the main Hospital Systems such as the EPR and LIS. Positive Patient ID is performed at the bedside using Barcodes and RFID Technology reducing error rates to 0%

100% Paper-free

Sample Orders arrive electronically in real-time. Supports pre-barcoded sample tubes.

100% Error-free

All Sample activities performed at the bedside and Positive Patient ID is enforced using barcodes and RFID.

Packing

Real-time temperature monitoring during patient sample packing

Sample360 packing process is key to the tracking and care of the Samples. Part of the packing process involves a specially designed environmental monitor to be placed into the Coolbox. This device monitors the Temperature, Humidity and G-Force that the Sample will endure during the transit to the Lab.

Real-time Temperature

Sample Orders are monitored in real-time for Temperature, Humidity and G-Force

100% Tamperproof

All Coolboxes are locked using a tamperproof and special Sample360 barcoded seal or an electronic lock.

Arrival

Automatically book in patient samples upon arrival

On Arrival Sample360 will automatically “book in” all the Sample Coolboxes and contents of the delivery vehicle. It does this using special sensors in the reception bay that automatically detect the Sample360 location beacons. Once detected the system will then analyse the contents for any Temperature breaches and report the findings to the Lab staff.

Automatic Book In

Coolboxes and their contents are automatically booked in to the Sample360 system and checked for breaches.

Analyser Ready Barcodes

As soon as the Coolboxes are opened and the contents checked for tamper or environmental breaches the Samples are then loaded directly into the Analysers.

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Our Sample Management & Tracking System

What is Sample360?

“Sample360 is digital sample collection management system that enables clinical staff to use mobile devices at the bedside to access the Hospital Electronic Patient Record System (EPR). The mobile device receives real-time sample order requests (providing an electronic work list) and confirms a patient’s identity. It then prints sample tube labels featuring an identifying barcode which allows the sample tube to be loaded directly onto the analyser when it reaches the laboratory.“

Paper-free sample collection.
Sample orders are RAG rated.
Samples are then tracked in transit using GPS
Real-time temperature tracking and locating of Samples in transit.
Coolboxes are automatically “booked in” to Lab.
Real-time updates of Sample to requesting staff..
Elimination of all incidents of the wrong blood in the sample tube.
Huge efficiencies in the laboratory, as samples no longer need to be re-labelled before being loaded into the analyser.

What is Sample360 Logistics?

“Sample360 Logistics is the partner application to Sample360 allowing the Sample collection locations (Clinics) to hand over the responsibility of the Sample to an internal logistics team or an external logistics organisation such as UPS, DHL and FedEx to name a few.”

Sample360 Logistics is able to integrate with third party logistics companies which then provide real-time updates of the location of the Samples.
Sample360 Logistics also provides the necessary GPS tracking systems to fit to the vehicles. This gives the Lab real-time updates of the location of the Sample.
Sample360 Logistics also records who has the Sample at any moment in time allowing a lost Sample to be found quickly.
During the journey with the Logistics company the Sample360 Environmental sensors are keeping track of the temperature state of the Samples and upon arrival can inform the Lab instantly of any breach.
Sample360 Logistics automatically “books in” the Samples into the reception area of the Lab instantly informing the Lab team of the arrival.

Slide 1

Benefits to patients

> No risk of repeat tests due to rejected samples
> Quicker test results enable earlier treatment and shorter stay in hospital
> Sample orders made by multiple clinicians are grouped so that only one sample-collecting event is required, minimising pain and discomfort
> Better patient outcomes

Slide 2

Benefits to staff

> Ability to work more efficiently as a personalised sample collection list is live on the Handheld
> Completely digital, agile, paper free working
Eliminates the risk of human error as positive patient identification is obtained at the bedside before labels are printed
> Easy to find priority samples, never miss a sample to be taken
> If a patient moves wards, then the Handheld is automatically updated by the Patient Administration System, enabling the sample collector to know where the patient is

Slide 3

Benefits to Lab

> Improved patient safety, as Sample360 eliminates all ‘wrong blood in tube’ incidents, thereby removing the risk of misdiagnosis and of wrong blood-type transfusion, both of which could result in serious patient harm
> Instantly know the time of collection for time dependant Samples
> Risk of misidentification of the patient is eradicated
> Guarantees 100% resolution of all SHoT reported incidents
> No more samples being rejected due to ineligible handwriting on the sample tube
> Huge efficiencies in the laboratory as the system eliminates the re-labelling process
> Quicker test results enable earlier treatment and quicker hospital discharge
> Increased workforce efficiency due to automatically generated sample collection lists on Handheld

Slide 4

Additional Benefits

> Enables clinical staff to use handheld devices at the bedside to access the Hospital Electronic Order Requests System

> Receives real-time sample order requests

> Provides an electronic worklist

> Confirms a patients identity at the bedside

> Prints sample tube labels featuring an identifying barcode which allows the sample tube to be loaded directly onto the analyser when it reaches the laboratory

> Supports pre-Barcoded and third party system barcoded Samples

> No paper! a true paperless system

> Receives Live Location of every Patient in the hospital

Slide 6

Additional Benefits

> Labels and Bags clearly show Priority making it easier to find in the mass of samples

> No need to re-label in the Lab

> Lab knows when Sample is taken = organise resources better and focus on time dependent Samples

> Time saved in an average hospital (500 beds) is the equivalent of 6 extra staff on the Ward and 6 extra staff in the Lab

> Lab Dashboards display live collection data including Priority 1 samples

> Unique Point of Care collection process for all specimens Blood Gas, COVID and even Pregnancy Tests

> Read Patient data from Wristband and third party paperwork using live OCR conversion at the bedside

> Can be used in hospitals, in the community and even in a carpark during COVID

Want to know more about Sample360?

Please fill in the form below and we will be in contact soon.

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Our Sample Management & Tracking System

What is Sample360?

What is Sample360 Logistics?

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